Organisation and Methods/Internal Work Study Unit/Career Management and Training
- Functions:
LIST OF SUBJECTS
I ORGANISATION & METHOD STUDIES
- Rationalisation of structures and procedures suo moto or on request, including those relating to activities where the public comes into contact with governmental administration with a view to obviating harassment to the public. (For these studies they will compile and maintain upto date information concerning the organisation and functions of the Ministry/ Department including an organisational chart).
- Information system (review and rationalisation of reports and returns, devising procedures for facilitating proper collection, transmission, distribution, processing, storage and easy and prompt retrieval of information, etc.).
- Forms design and control.
- Standardisation of forms of communication.
- Manner of processing certain types of repetitive work.
- Review of need for continuance of advisory bodies (e.g. committees and councils).
- Review of delegation of financial and administrative powers.
- Filing:-
(a) Developing appropriate systems of filing for various items of work or information; and
(b) Drawing up standardised file indexes broadly based on functional designs, and periodic review thereof.
- Records management:-
(a) Ensuring preparation or review of record retention schedules concerning substantive functions of the Ministry/ Department by the concerned sections and furnishing guidance thereof, as necessary; and
(b) Scrutiny of monthly reports of arrears relating to recording, indexing, weeding, etc. of files and suggesting remedial action required.
- Office layout.
II WORK MEASUREMENT STUDIES
- Undertaking work measurement studies, including scrutiny of proposals for creation of posts received from other sections/divisions, etc.;
- Assisting Staff Inspection Unit in work measurement studies; and
- Drawing up and reviewing output norms.
III Controlling delays
Scrutiny of various arrears statements so as to bring to notice of appropriate officers failures in preparation or delays in submission.
IV Inspections
Drawing up of a programme of inspections of sections and preparation of confidential roster of surprise inspections and ensuring that they are carried out by the officers concerned. Scrutiny of inspection reports, to locate the more common or serious defects with a view to suggesting appropriate remedial action and/or for reporting to the Department of Administrative Reforms as necessary.
V Manualisation
Over-seeing prompt compilation and manualisation of administrative orders and instructions by the section concerned.
VI Reports of the Administrative Reforms Commission, Staff Inspection Unit and other external bodies and their processing and implementation. These reports will be handled by the IWSU only if the recommendations therein relates to the work allotted to IWSU. In all other cases they will be transferred to the Sections concerned with the substance of the reports.
VII Identification of problem areas in and under the Ministry, including cases of delay, either while performing the functions under I to VI above or otherwise (e.g. scrutiny of reports of Parliamentary Committees, other committees or commissions of enquiry or at the instance of higher officers in the Ministry/ Department) and study of such problems/ cases, with a view to:-
- locating common types of defects and devising suitable remedies to prevent their recurrence, or
- taking up the matter with the Department of Administrative Reforms, Public Grievances, making suggestions, for improvement, if that is necessary.
(The review of cases of delay will not extend to fixing responsibility)
VIII Preparation of Induction Material (distribution of work amongst Sections).
CAREER MANAGEMENT & TRAINING
- Work pertaining to the preparation of Qualification Standard (Job Description) of all posts of the rank of Under Secretary or equivalent or above in the Department and its subordinate formations.
- Other aspects of work relating to Career Management viz. career planning, career development etc.
- Selection and nomination of participants for the training courses in India organised/conducted by various Institutes i.e. ISTM, Institute of Public Administration, NIFM, etc.
- All mandatory trainings conducted by DOPT and ISTM.
- Organisation of Induction and Basic Training Courses for Assistants, Steno, Gr. 'D' and LDCs etc. as well as training classes for Group 'D' employees.
- Officers in the Division
- Shri Rajneesh, Joint Secretary
- Shri Mahender Chaudhary, Under Secretary
- Shri Laxman Dass, Consultant,
- RTI related matters
Details of First Appellate Authority, CPIO in respect of O&M Division are as below:
(i) Shri Rajneesh, Joint Secretary & First Appellate Authority
Address: - Room No.-132, Department of Commerce, Udyog Bhawan, New Delhi – 110107
Contact No.: 011-23062166
E-mail: jsadmin-doc@gov.in
(ii) Shri Mahender Chaudhary, Under Secretary & CPIO
Address:- Room No.- 511, Department of Commerce, Udyog Bhawan, New Delhi – 110107
Contact No. – 011-23061933
Email: mahender.chaudhary@nic.in