Functions of the Division
- Protocol arrangements for Foreign Trade delegation / Dignitaries
- Receiving and see off the visiting delegations appropriately at the airport and coordination with Civil Aviation, airport authorities and CISF etc.
- Hotel accommodation and arrangement for transport, where required.
- Coordination with the Ministry of Home Affairs, Ministry of External Affairs, local administration, Police and Security Authorities and State Governments concerned in connection with the visits of delegations/ dignitaries to Delhi or another city.
- Arrangements for official lunches/ dinners, receptions during the course of trade negotiations, bilateral meetings etc. with visiting delegations/ dignitaries and liaising with Hotels for the purpose.
- Protocol accounts
- Incurring of expenditure on hosting trade delegations/ dignitaries from abroad also delegations going abroad.
- Preparation of expenditure estimates in connection with meetings with Trade delegation, obtaining financial approval and issuing sanctions thereof.
- Security and clearance of all bills relating to expenditure incurred on State.
- Processing payment of bills presented by State Governments for expenditure incurred by them on the visiting delegations.
- Facilitating arrangements for International Conferences by the Department and incurring of expenditure for the purpose.
- Facilitating issue of Official/Diplomatic Passports and visas to the officers of the Department and liaising with M/o External Affairs and foreign Missions in this regard.
- Safe custody of Passports of the officers of the Department.
- To receive and see of Minister/ Indian delegations/Senior officers of the Department going abroad.
- Air ticket bookings for official visits abroad/within India by officers of the Department and incurring of the expenditure involved from the related foreign travel/domestic travel head.
Officers in the Division
- Shri Dr. Krishan Kumar : Joint Secretary
- Shri Prakash Nevatia : Director
- Shri Tika Ram Majhi : Under Secretary
- Shri Aashish Chhawal : Section Officer